tips for efficient meetings

  • FOCUS ON CONTENT
  • SHARE THE MOST IMPORTANT INFORMATION
  • DO NOT USE MOBILE PHONE
  • DISAGREE WITHOUT BEING DISAGREEABLE
  • CHALLENGE IDEAS NOT PEOPLE
  • BE BRIEF AND TO THE POINT
  • DO NOT HAVE PARALLEL CONVERSATION
  • Share a pre-read at least 48 hrs in advance. Start with a short summary and ask for comments/questions instead of flipping through powerpoints.
  • Use the meeting to discuss, create, decide not to read the slides.

One on one dialogues; use a 5+5 list where each person shares 5 topics that he/she wants to discuss. Share the 5+5 with each other at least 48 hrs in advance so both are prepared. 10 items x 5 min is a small hour with clear preparation from both sides.

 

 

CHECKLIST

  • confidential; close blinds,
  • finish: clean white board, remove flipchart
  • schedule 25-55 minutes, prevent back-to-back

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